Client: Financial Services
Location: Chicago, IL 60606
Title: Office Administrator
Salary: 50-60K
FT/PT: Full Time
**Individuals will need a valid driver’s license as they have 4 vehicles in this office.
Job Description for Chicago office support position
Responsibilities
- Keeping track of all non-tech equipment; means annually or bi-annually at request of Facilities team, manually check the labels on over 150 pieces including art, furniture, office chairs, cabinets, etc. to make sure it’s all accounted for.
- Manage any vendor that comes into the building, including
- HVAC inspections and any warnings that go off and send messages to our client personnel with Facilities which are time sensitive
- Shredder companies doing weekly/bi-weekly pickups
- Fedex/UPS/DHL orders
- ISP inspections and updates (AT&T/Crown and Castle)
- Manage pantry products (water dispenser, ice machine), put in service requests
- Canon printer pickup, drop-off, maintenance, weekly print reports, and any rotation of devices
- Monthly print count readouts 4-5x/month for a vendor (Canon)
- Requesting and distributing parking or building access cards to employees
- Find and keep track of any physical keys in the old fireproof safe
- Ordering any printer ink/toner/paper
- Coffee and water orders for employees/guests
- Maintaining contact with a vendor who stocks our medicine cabinet and services our on-site AED machine
- Weekend work that usually requires over a week of prep not including associated IT tickets (sending emails to office members, posting reminders in kitchen/doorways, monitoring correspondence from Facilities team for changes) to do power shutdowns in the building,
- Answering door for any deliveries or guests
- Do inventory checks on emergency supplies at all workstation desks upon request from other facilities
- Update iOffice software which keeps track of seating charts, new users, etc.
- Maintain all COVID supplies (masks, hand sanitizer, wipes, etc.) and signs .
- Take over responsibilities of being office fire warden in case of emergency evacuation, require separate safety training and certification
- Other Facilities related matter that may arise.
Minimum Job Requirements
- 2 years of related experience
- Strong vendor management skills
- Strong verbal and written communication skills
- Good organizational skills
- PC Skills —Word, Excel, Sharepoint
- Ability to work independently